Key Responsibilities:
- Oversee procurement activities for assigned vessels, working closely with Superintendents to source and supply goods and services efficiently.
- Act as the right-hand support to the Procurement Manager, ensuring smooth day-to-day operations and alignment with company policies.
- Manage vessel requisitions by maintaining accurate records, coordinating with Superintendents, and initiating inquiries with approved suppliers.
- Evaluate supplier quotations, perform price comparisons, and present recommendations to the team for approval.
- Generate Purchase Orders (POs) using the ERP system, ensuring timely acknowledgment and tracking of orders.
- Arrange logistics for the dispatch of stores and spares, balancing cost efficiency with urgency.
- Liaise with vessels to provide updates on supply arrangements and ensure timely submission and review of Goods Receipt Notes (GRNs).
- Monitor and clear invoices promptly, maintaining accurate records of POs, invoices, and outstanding transactions.
- Prepare monthly reports for the Procurement Manager, highlighting key activities and open items.
- Minimum of 10 years of experience in procurement, with a strong focus on the maritime or ship management industry.
- Proven leadership and negotiation skills, with the ability to influence and drive decisions effectively.
- Proficiency in ERP systems for procurement, along with advanced MS Excel and Word skills.
- Strong written and interpersonal communication skills to coordinate seamlessly with internal and external stakeholders.
- A team player who can mentor junior team members while independently managing responsibilities.
- Diploma in Logistics Management or equivalent qualifications preferred.